Hall Closings
Residence Halls will be closing for winter break on December 21 at 8:00 pm. Residents must vacate the building by this time.

Dining Services During Final Exam Period
Reduced dining hours and locations are in effect during Final Exams. See posted hours . Meal service for residents on a board plan ends with dinner on December 21.

INFORMATION FOR RESIDENTS WHO WILL NOT BE RETURNING TO THE RESIDENCE HALLS FOR WINTER 2008

Checking Out of Residence Hall Rooms
As students vacate the halls at the end of their contract or based on a contract termination, keys/keycards must be turned in to the front desk. Residents should ensure that the front desk has their correct forwarding address and telephone number.

Residents not returning to the residence halls next semester should have submitted a Projected Withdrawal Application online (last day to apply is the date the residence halls close).

Move-Out Schedule
Residents are expected to move out within 24 hours of their last final exam, following procedures for checkout if they are not returning for Winter Term. Please check with your residence hall front desk to ensure you are completing the necessary processes to officially check out of your room.

Loft Removal
Residents moving-out of the residence halls at the end of Fall Term must take down and remove any loft which was leased or personally or commercially installed. Residents will be assessed a $100 removal charge for any loft left standing in a room after checkout

If your loft was purchased at the Commercial Vendor Fair during Fall Move-In, the vendor who installed your loft can be contacted to remove it.

Rental Refrigerators
It is the resident’s responsibility to return any refrigerator he or she has rented from University Housing to the designated storage area in the residence hall prior to moving out. Residents will receive instructions for returning refrigerators prior to their Move-Out.

As stated in the rental agreement, the resident is responsible for any refrigerator, parts or accessories that are damaged, missing, stolen or not returned for whatever reason, and may be charged accordingly. The resident is also responsible for cleaning and defrosting the refrigerator and may be charged if it is returned in unsatisfactory condition.

Entrée Plus Accounts
Students should contact the Entrée Office to have their Entrée Plus account balance credited to their overall Student Account.

Bicycles
Residents must remove their bicycles from University property when moving out. Abandoned bicycles will be collected by the Department of Public Safety and eventually sold if not claimed within 30 days. University Housing does not have storage available for bicycles. John's Pack and Ship can be contacted to inquire about storage of bicycles.

Parking and Traffic During Move-Out
All City of Ann Arbor parking regulations will be in force as residents move out of the halls. Flatbed luggage carts will be available for use at the front desk. It is important to keep track of all belongings while moving out. We ask that students not leave vehicles unattended by the halls and that someone stay with items left in rooms or hallways.

Room Condition Inventory
All residents must complete, sign and return a Room Condition Inventory (RCI) when moving into a residence hall room, either at the beginning of a term or when changing rooms within a term. The RCI documents any problems with the condition of the room when it is initially occupied. If the RCI is not completed and returned, University Housing will assume that there are no problems with the room when the residents move in. Residents will be held responsible for any damage found to their room when they move out unless a) it was noted on the RCI, b) it is normal wear and tear or c) it is a maintenance problem that arose during the year and was properly reported. Rooms are inspected for health and safety conditions at the end of each term or whenever the room is vacated. Residents have the right to be present for this inspection and to schedule it before moving out.

Damage Assessment
Repair, cleaning or replacement charges may be billed to the Student Account of any resident who is found responsible for causing damage to or loss of University Housing property. Such damage may be for extraordinary cleanup required for the disposal of hazardous materials, such as mercury from a mercury thermometer. If the damage loss, or need from cleaning is discovered during the term of the contract, the resident will have five days to appeal the assessment, according to the Housing Student Conflict Resolution Process. If the damage or loss is discovered after the resident has moved out, a statement will be sent to the resident’s forwarding address; a resident who wishes to appeal such an assessment must respond within 10 days of receipt of the statement. A list of residence hall repair and replacement costs is available online.

Group Billing
The most impartial way to effect restitution for damages that negatively affect the community is to bill only those responsible. Therefore, residents are encouraged to accept responsibility for their own and their guests’ behavior. However, there are instances when damages occur in individual rooms or in the common areas of the floor or building and attempts to identify the parties responsible for the damage are not successful. Any residents aware of any person responsible for specific damages should contact a resident staff member, the Associate Hall Director, Hall Director or Housing Security. Every effort will be made to determine who is responsible, but when that is not possible, the replacement or repair costs will be divided among the room, floor, house or hall residents at the time that an accurate cost determination is made by building managers. Residents who were not on campus during the period the damage occurred may be exempt from charges billed to a group; residents in this category must inform the Hall Director in writing as soon as possible after receipt of the notice of group billing. The Hall Director, in consultation with the building’s Facilities staff, will make the final determination. The Assistant Directors of Residence Education handle appeals of group billing charges.

Move-Out Recycling Information
Information about recycling in the residence halls is available from Waste Management Services or by sending a message to recycle@umich.edu. There is even a website just for Move-Out recycling!
Student Move-Out Recycling Information.