Undergrad and Northwood Reshall Space Use Request Form

Before submitting this application, read about the Space Use Protocol, Process and Requests.

To give our staff time to consider your request and review avaibility, please submit your requests a minimum of 10 business days in advance of your need.

(If you are seeking space in the Munger Graduate Residence Hall, please see this page).

Policies and Guidelines for Residential Space Use

  • Food and beverage products must be supplied by Michigan Dining Services. Note that Michigan Dining Services' availability may be limited pending the availability of the requested items, staffing levels, and timing of the event.
  • Non-residents are to be personally invited guests of a resident and must be escorted by the resident at all times.
  • The collection of money at an event is prohibited. Only charitable, item donations (coats, toys, non-perishable food, etc.) may be collected as a condition of entry to an event.
  • Housing personnel will remove any materials that promote the use of alcohol or other drugs or that discriminate on the basis of race, sex, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, gender identity/expression, disability, or veteran status.

For the safety and security of residents in their homes, we ask that:

  • Residents of the building be able to show a valid Mcard.
  • Where an event may be planned that residents of another University Housing community are invited to participate, the organizer discusses with Leadership Team members of that community, an appropriate model for access to the building.
  • All guests are escorted by a residents while in the building.
  • All participants and guests adhere to the Community Living Standards as noted in the Community Living at Michigan (CLAM) site and/or The Student Code of Conduct.
  • Quiet hours and study times are taken into consideration. The Community Living at Michigan (CLAM) site addresses these hours.
  • Regularly scheduled events (e.g., weekly meetings) are not considered in order to meet the needs of all residents in a community.

Large Events and/or Events with Amplified Sound

For an event in a residence hall that is larger than 75 in attendance and/or for gatherings where the event will have amplified sound, regardless of the anticipated attendance, the following guidelines are in place:

Host/Coordinator Responsibilities

  • Submit an on-line request for the space.
  • Contact Housing Security and the Leadership Team of the community to schedule a pre-event meeting at least ten days prior to the proposed date of the event.
  • Determine the maximum attendance and adequate staffing levels in consultation and in agreement with Housing Security and the Leadership Team of the community.
  • Mass, public invitations to the event is never permitted.
  • Identify the host/coordinator who will be present at the event.
    • The host/coordinator is expected to meet with Housing Security 15 minutes prior to the scheduled start time of the event. At this meeting, responsibilities and expectations for the event will be reviewed.
  • Understand that these events/activities may be restricted to begin and end between the hours of 10:00 am - 8:00 pm,  Sunday through Thursday.

The host/coordinator will be expected to:

  • Monitor and maintain orderly lines for the guests waiting to be admitted to the event.
  • Ensure that the number of people admitted to the event, including guests and group members, does not exceed the agreed upon capacity for the event.
  • Ensure that any guest is personally escorted by a resident of that community.
  • Ensure that the event does not disrupt other activities in the building due to noise levels, guest behavior, crowds, etc.
  • At the end of the event, clear the area of all attendees.
  • Clean the area and put all furnishings back in place. Report to security any problems, including broken furniture, etc.
  • Assume responsibility for all costs related to the event.
  • Housing Security is the final arbiter of all problems during an event. Decisions to remove patrons, close down an event, control noise, etc. will rest with Housing Security.

Security Responsibilities

  • Attend the pre-event meeting with members of the sponsoring group if one is scheduled per the above requirements.
  • Notify the community's Leadership Team of an event cancellation or the sponsoring group's failure to attend a pre-event meeting.
  • Provide Security staff for the event, if deemed necessary.
  • Attend a post-event meeting with the Leadership Team and representatives of the sponsoring group if one is requested.

Violations

Any individual or organization found violating these guidelines or any other applicable University policy, including policies prohibiting solicitation in a residence hall without permission, may be escorted from the applicable building by University Security and/or public safety personnel. Housing staff may also revoke space use privileges to students and/or groups who incur damage to the property and/or fail to comply with the rules as stated here.

Contact Person
Use the format of (740) 587-0123. Include your area code.
Use the format of (740) 587-0123. Include your area code.
Event Information
Provide the name of the organization that the requestor is representing.
Check all boxes that describe who the event is open to.
Desired Space
If you are selecting North Quadrangle and requesting the Dining Hall (3200), Tower Room (10100), or Residence Hall Opportunity Space (2450), please specify in the Description and Purpose of Activity field if you would like to use the audio-visual podium. Also, please note that during the academic year, the Residence Hall Opportunity Space (2450) is only available for reservations on weekends or after 1PM during the week.
persons
Your estimation of people in attendance may not exceed the room capacity.
Date and Times
First Choice
:
:
Second Choice
:
:
Event Advertisement
If you are promoting this event, briefly describe how that will be accomplished.
Food
Food and beverage products must be provided by Michigan Dining Services per their availability of the product, staffing or timing of the event. No other food is permitted.
If you selected "Yes," please contact Michigan Dining Services in the hall or area where the event is taking place for pricing and availability.
Agreement

University Housing is a unit of Student Life, and an equal opportunity educator and employer.

For housing related questions, please contact University Housing.
Email: housing@umich.edu
Phone: (734) 763-3164